November 2020

The Headliner


A periodic round-up of what’s happening in the Retirement Plan Industry


Upcoming Deadlines for calendar-year Plans

December

1st – Participant Notices
Annual notices due for Safe Harbor elections, Qualified Default Investment Alternatives (QDIA), and Automatic Contribution Arrangements (EACA, QACA).

31st – ADP/ACP Corrections
Deadline for the Plan to make ADP/ACP corrective distributions, and/or to deposit Qualified Non-Elective Contributions (QNEC) for the previous Plan Year without a 10% excise tax.

31st – Discretionary Amendments
Deadline for the Plan to adopt discretionary amendments, subject to certain exceptions (e.g. anti-cutbacks).

January

1st – Defined Benefit Funding**
Deadline to deposit the minimum required contribution for the 2020 Plan Year.
** Note that this extended deadline was established under the CARES Act for the 2020 Plan Year.

31st – IRS Form 945
Deadline to file IRS Form 945 reporting income tax withheld from qualified Plan distributions made during the prior year. (Deadline may be extended to February 10th if taxes were deposited on time during the prior Plan Year.)

31st – IRS Form 1099-R
Deadline to distribute Form 1099-R to participants and beneficiaries who received a distribution or deemed distribution during the prior Plan Year.

31st – IRS Form W-2
Deadline to distribute Form W-2, which must reflect aggregate defined contribution deferrals.

The CARES Act gives the DOL the authority to delay retirement Plan deadlines due to public health emergencies. The dates above are in effect as‐of the date of this publication.


Cash Balance Plan Spotlight

“I’m selling my business… Now what?”

A Cash Balance Plan can be a valuable tool to help mitigate the tax implications of a business sale or ownership transition. The details of the transaction will dictate what sort of approach is possible, and our first question is usually, “will it be an asset sale or a stock sale?”

With an asset sale, a business’s owner(s) may expect to realize a substantial single sum, or receive payments over a fixed period of time, either of which could support significant contributions for a Cash Balance Plan – potentially even higher than the maximum annual amount might otherwise allowable. In these situations, it may be possible to write the Plan’s document to accommodate the larger cash contribution(s) in the sale/transaction year(s) as long as the Plan’s benefit accrual ultimately “catches-up” with the
contributed cash and satisfies the permanency requirement per the IRS.

Similarly, a stock sale may occur in a single transaction or over a pre-determined period. With the latter, an advanced Plan solution could prove extremely advantageous by providing a vehicle for the seller to realize the proceeds as part of their tax deferred retirement account, while the buyer purchases their equity with pre-tax dollars.


  Age Compensation Profit Sharing Net Cash Balance Total Allocations
Owner 1 69 $140,000 $8,208 $381,395 $389,603
Owner 2 67 $140,000 $8,208 $402,850 $411,058
  Grand Totals: $280,000 $16,416 $784,245 $800,661

Asset-sale example: permits the 2 owners to tax defer over $800,000 of the sale proceeds in the transaction year


  Age Compensation 401(k) Safe Harbor Profit Sharing Net Cash Balance Total Allocations
Owner 1 60 $275,000 $26,000 $0 $13,750 $200,000 $239,750
Owner 2 49 $275,000 $19,500 $0 $13,750 $0 $33,250
Owner 3 52 $256,848 $26,000 $0 $12,842 $0 $38,842
Owner 4 47 $275,000 $19,500 $0 $13,750 $0 $33,250
Owner Totals:   $1,081,848 $91,000 $0 $54,092 $200,000 $345,092
Non‐Owner Totals:   $504,276 Varies $14,445 $20,854 $0 $35,299

Stock‐sale example: Owner’s 2, 3, and 4 purchase the business from Owner 1; each forgo W-2 compensation so that the Cash Balance contribution can be made on behalf of Owner 1 until the purchase price is satisfied (subject to contribution limits)

Summary of required staff contributions, actual details available upon request. This is an actual case study!

 

The Takeaway

• Each situation is unique with its own set of circumstances
• A variety of factors will impact the availability – and suitability – of one solution versus another
• Involve your CPA
• Reach out if you or someone you know is considering or negotiating a business sale and would benefit from a conversation



2021 Cost of Living Adjustments

On October 26, 2020, the IRS announced the Cost of Living Adjustments affecting the dollar limitations for retirement plans. Contribution and benefit increases are intended to allow participant contributions and benefits to keep up with the “cost of living” from year to year. Here are the highlights:

  • The elective deferral limit remains unchanged at $19,500 and applies to each participant on a calendar year basis; applies to 401(k)*, 403(b), and 457(b) plans. *including Roth and pre‐tax contributions
  • Catch-up contributions remain unchanged at $6,500 and are available to all participants age 50 and older in 2021.
  • The maximum dollar amount that can be contributed to a particpant’s retirement account in a Defined Contribution plan increased to $58,000 (from $57,000) and includes both employee and employer contributions, as well as any allocated forfeitures. (For those over 50, the annual addition limit increases by $6,500 to include catch-up contributions).
  • The annual benefit limit – which applies to participants in a Defined Benefit plan – remains unchanged at $230,000. e List of Changes” capturing the regulatory and legislative changes impacting retirement Plans, instructing what must be included in the restated document.
  • The maximum amount of compensation that can be considered in retirement plan compliance has been raised to $290,000 and income subject to Social Security taxation has increased to $142,800.
  • Thresholds for determining highly compensated and key employees remain unchanged at $130,000 and $185,000, respectively.


Annual Plan Limits 2021 2020 2019
Contribution and Benefit Limits      
Elective Deferral Limit $19,500 $19,500 $19,000
Catch-Up Contributions $6,500 $6,500 $6,000
Annual Contribution Limit $58,000 $57,000 $56,000
Annual Contribution Limit including Catch-Up Contributions $64,500 $63,500 $62,500
Annual Benefit Limit $230,000 $230,000 $225,000
Compensation Limits      
Maximum Plan Compensation $290,000 $285,000 $280,000
Income Subject to Social Security $142,800 $137,700 $132,900
Key Employee Compensation Threshold $185,000 $185,000 $180,000
Highly Compensated Employee Threshold $130,000 $130,000 $125,000
IRA Limits      
SIMPLE Plan Elective Deferrals $13,500 $13,500 $13,000
SIMPLE Catch-Up Contributions $3,000 $3,000 $3,000
Individual Retirement Account (IRA) $6,000 $6,000 $6,000
IRA Catch-Up Contribution $1,000 $1,000 $1,000

If you have any questions on how these increases can affect your plan, please contact your representative.


Cycle 3 Plan Document Restatements


Approximately every six years, the IRS requires that pre-approved qualified retirement plans update (or restate) their plan document to reflect recent legislative and regulatory changes. Plan restatements are divided into staggered six-year cycles depending on the type of plan (e.g. defined benefit plans or defined contribution plans, such as 401(k) and 403(b) plans). In Announcement 2020-7, the IRS confirmed that the next restatement cycle for pre-approved defined contribution plans is a 24- month period that began August 1, 2020 and will close on July 31, 2022. This restatement cycle is known as the “Cycle 3” restatement, as it is the third required restatement under the pre-approved retirement plan program.

What is a Plan Restatement?

A restatement is a complete re-writing of the plan document. Along with mandatory regulatory changes, the restated document incorporates all voluntary amendments adopted since the last time the document was updated.

What is a pre‐approved document?

A pre-approved document is one that has fixed provisions and pre-approved choices that can be selected by the plan sponsor. The fixed language and choices have been reviewed and approved by the IRS.

What if a Plan is terminating?

The IRS requires that all documents be brought up to date with current laws and regulations before they can be terminated. As a result, your document must be amended and/or fully restated as part of the plan termination process.

What happens if a Plan is not restated?

Plans that do not adopt a restated plan document by the July 31, 2022 deadline will be subject to IRS-imposed penalties. Failure to timely restate the plan will also jeopardize the plan’s tax-qualified status.

Can restatement fees be paid from Plan assets?

Yes. Since the plan document restatement is required to maintain the plan’s tax-qualified status, the DOL allows the restatement fee to be paid from plan assets.

Why Plan restatements are necessary

Since Plan documents are drafted based on laws and regulations imposed by Congress, the IRS, and DOL, they must be updated to remain compliant with changing laws and regulations.

  • The last restatement cycle ended 04/30/2016.
  • To assist, the IRS issues a “Cumulative List of Changes” capturing the regulatory and legistlative changes impacting retirement Plans, instructing what must be included in the restated document.
  • Good-faith amendments may be required separately if additional changes are necessary but were not included at the time the “Cumulative List of Changes” was issued.
  • For the current cycle, the “Cumulative List of Changes” was issued in 2017 and does not include recent changes due to the SECURE Act or CARES Act.


IMPORTANT:
The restatement cycle is set by the IRS without regard to a Plan’s initial effective date. This means even new plans may need to be restated!


Required Year‐End Participant Notices

As the end of the year approaches, our to-do lists become longer but our bandwidth becomes condensed. To compound matters, when you sponsor a retirement plan, you know you will be in close contact with your TPA firm about the various year-end notices that must be distributed to plan participants. Below is a summary of some of the most common year-end notices that may apply to calendar year defined contribution plans:

  1. Safe Harbor Notice – Safe harbor plans must provide an annual safe harbor notice to participants at least 30 days (but no more than 90 days) before the beginning of each plan year. The safe harbor notice informs participants of certain plan features, such as eligibility requirements, the plan’s safe harbor formula, and vesting and withdrawal provisions for plan contributions. The SECURE Act eliminated the safe harbor notice requirement for plans that only include a nonelective safe harbor contribution. If the plan also provides for a discretionary matching contribution, a safe harbor notice is still required.
  2. Qualified Default Investment Alternative (QDIA) Notice – If a plan utilizes a QDIA on behalf of participants or beneficiaries who fail to direct the investment of assets in their individual accounts, the plan must provide an annual QDIA notice at least 30 days (but no more than 90 days) before the beginning of each plan year. The QDIA notice provides a description of the QDIA, including its investment objectives, fees, and expenses.
  3. Automatic Contribution Arrangement (ACA) Notice – Plans that utilize an eligible automatic contribution arrangement (EACA) or qualified automatic contribution arrangement (QACA), in the absence of an affirmative election by a participant, must provide an annual notice to participants at least 30 days (but no more than 90 days) before the beginning of each plan year. The notice includes an explanation of the ACA provisions, such as the default contribution rate, how to elect not to participate, how to change the default rate, and how to make an investment election.
  4. Participant Fee Disclosure Notice – Participants must receive an updated annual fee disclosure notice within 14 months of the date they received their last notice. The notice includes an explanation of plan level and individual fees that may be charged against a participant’s account. Many participant notices required by the IRS can be distributed electronically if certain conditions are met. In general, the IRS allows e-delivery if the media being used is provided by the plan sponsor and participants are required to access that media as part of the participant’s job. For additional details regarding electronic delivery of IRS notices, please contact us or see IRS Guidelines on Retirement Notices.

Under new rules issued by the DOL, if a plan sponsor has complied with certain rules, including providing a Notice of Internet Availability to a participant’s electronic address, covered DOL notices can now be provided electronically as well. For additional details regarding electronic delivery of DOL notices, please contact us or see DOL Fact Sheet.


Update: The CARES Act

2020 has been a difficult year with many unexpected challenges. For companies that sponsor retirement plans, some of these challenges came in the form of the Coronavirus Aid, Relief, and Economic Security (CARES) Act. While the CARES Act provided much needed relief to plan sponsors and their participants, the relief also brought new complexity to retirement plan compliance.

Coronavirus‐Related Distributions (CRDs)

Under the CARES Act, a qualified individual is permitted to take a distribution of up to $100,000 without being subject to the 10% penalty typically applied to distributions made prior to age 59½. Affected participants may spread the taxes over a three-year period and may repay all or part of the distribution to the plan or any plan that accepts rollovers no later than the 3rd anniversary of the date of distribution. The allowable timeframe to take a CRD is January 1, 2020 through December 30, 2020. A qualified individual may designate any eligible distribution as a CRD if the total amount that is designated does not exceed $100,000. It is important to note that a qualified individual may report the distribution as a CRD on their individual tax return even if the plan does not acknowledge the distribution as a CRD.

Coronavirus Loans

The CARES Act modified the rules pertaining to participant loans by allowing loans up to 100% of a qualified individual’s vested account, up to $100,000 (previously limited to 50% and $50,000, respectively). This provision covered loans issued from March 27, 2020 through September 23, 2020. In addition, loan payments due between March 27, 2020 and December 31, 2020 could be delayed up to one year and the five-year maximum loan repayment period was extended by one year. The IRS recently clarified that only 2020 loan payments are delayed, and repayment, including accrued interest, must begin by the first loan payment due date in 2021. If payments were delayed, and a participant will take advantage of the extended repayment period, the loan must be reamortized from the first payment date in January 2021 to the end of the extended loan term.

Required Minimum Distribution (RMD)

The CARES Act allowed any participant with an RMD due in 2020 from a defined contribution plan to waive their RMD. This includes anyone who turned age 70½ in 2019 and would have had to take the first RMD by April 1, 2020 and anyone who would normally take a delayed RMD by April 1, 2021. If an RMD was distributed prior to the enactment of the CARES Act, participants had the ability to roll over the RMD by August 31, 2020. The RMD waiver does not apply to defined benefit plans. On Friday, June 19, 2020, the IRS released Notice 2020-50 which expanded the definition of a “qualified individual.” The following individuals are now considered qualified individuals:

  • The individual, spouse, or dependent has been diagnosed with COVID-19 by an approved test;
  • The individual suffered financially from the pandemic due to being laid off or furloughed, being quarantined, having work hours reduced, closing of a business owned by the individual, or being unable to work due to lack of childcare;
  • Individuals having a reduction in pay due to COVID-19 or having a job offer rescinded or start date delayed due to COVID-19;
  • The individual’s spouse or a member of the individual’s household being quarantined, being furloughed or laid off, having work hours reduced, being unable to work due to lack of childcare, having a reduction in pay, or having a job offer rescinded or start date delayed due to COVID-19; or
  • Closing or reducing hours of a business owned or operated by the individual’s spouse or member of the individual’s household due to COVID-19.

For purposes of applying these qualifications, a member of the individual’s household is someone who shares the individual’s principal residence.


Reminder: The SECURE Act


With so much discussion surrounding the CARES Act, it is easy to forget that 2019 brought us some of the most significant changes to retirement plan law since the passage of the Pension Protection Act of 2006. This legislation came to us by virtue of The Setting Every Community Up for Retirement Enhancement (SECURE) Act that was signed into law on December 20, 2019. While many of the SECURE Act provisions are currently in effect, there are important provisions still to come that plan sponsors should be prepared for in 2021 and beyond. Highlights of the upcoming changes include:

Long‐Term Part‐Time Employees

Beginning with the 2024 plan year, long-term part-time employees who have attained age 21 and worked at least 500 hours per year for 3 consecutive years must be given the opportunity to make elective deferral contributions. While eligibility will not occur until the 2024 plan year, 2021 is the first year for which hours must be recorded to determine if the 500 hours for 3 consecutive years requirement has been satisfied. It is important to note that these employees can be disregarded for non-discrimination testing purposes.

Pooled Employer Plans (PEP)

The SECURE Act established a new type of multiple employer plan (MEP) called a “pooled employer plan” (PEP). A PEP permits unrelated employers to come together to participate in one retirement plan that is administered by a “pooled plan provider” (typically a financial services company, recordkeeper, or third-party administrator). The SECURE Act allows pooled plan providers

Lifetime Income Disclosure

Under the SECURE Act, all defined contribution plans will be required to include a lifetime income illustration on annual participant benefit statements. The disclosure would illustrate the monthly payments the participant would receive if their total account balance were used to provide lifetime income streams. The DOL is expected to give more definitive direction to the format and content of the illustrations. Compliance is delayed until 12 months after additional guidance is provided by the DOL.

Emily C.

Client Service Manager

Education:

Kaplan University – Bachelors in Business Management

Hometown:

Donahue, Iowa

Best food ever?

Tacos, chips & salsa, carnitas…really anything Mexican!

What inspires you?

My boys, Scottie and Jackson. They are smart, creative, funny, and kind and I want to make them proud. 

First concert?

Miami Sound Machine at our county fair

Jim H.

Principal, CFO

Education:

University of Akron

Hometown:

Cleveland, OH

Hobbies?

Golf

Favorite part of your job?

Satisfactorily resolving client issues

Coffee or tea?

Coffee

Liza B.

Senior Client Service Manager

Education:

Bachelor of Science, Physical Education

Hometown:

Santa Fe Springs, CA

Best food ever?

Tonkatsu ramen

First concert?

Rolling Stones

Biggest fear?

Sinkholes

Zak K.

Principal, Consulting Actuary

Education:

BA in Mathematics, Minor in Business Admin and Philosophy/Religion

Hometown:

Port Clinton, Ohio

Best part of your day?

First cup of coffee in the morning!

First concert?

Starship

Favorite part of your job?

Teaching

Sandra D.

Senior Client Service Manager

Education:

Virginia Western Community College

Hometown:

Roanoke, VA 

Where do you donate?

I work in the food pantry at my church

What’s on your nightstand?

Alarm clock

Coffee or tea?

Both 

Sandy G.

Sr. Client Service Manager

Education:

Institute of Arts and Sciences, Fine Arts, Hesser College

Hometown:

Swansboro NC

Where do you donate?

In memory of my daughter, I have Random Acts of Kindness cards. There are 250 in the box. My goal every year is to empty the box. So in short I donate everywhere there is a need or just to do something kind to anyone. 

Any hobbies?

So many… Art projects, Photography, Nature walks, Fishing, swimming, traveling….

Coffee or tea?

Coffee, Coffee and more Coffee

Stephen R.

Senior Actuarial Consultant

Education:

Bachelor’s Degree in Actuarial Science

Hometown:

Plain City, OH (Columbus, OH)

What are you really good at?

Piano – I began lessons at 3 years old after my older sister heard me play “You are not alone” by Michael Jackson while she was watching the music video on MTV

Best part of the day?

Breakfast, Lunch and Dinner (and the snacks in between)

Hobbies?

Sports and fitness – I coach group fitness a couple days a week. I can’t think of a better way to prepare for a long, prosperous retirement!

Tom B.

Actuarial Consultant

Education:

Master’s Degree; MDiv

Hometown:

Tampa Bay

Favorite thing to do in Charlotte?

Spending time with my family at a park or on a nature trail hike

What inspires you?

Interacting with others who are always seeking to grow, improve, and take on challenges

First concert?

Beach Boys

Shelley D.

Client Service Manager

Education:

CPCC

Hometown:

Mount Holly 

Best part of your day?

Dinner time with my family.

Best food ever?

Anything Pasta

First concert?

New Kids On The Block

Aaron H.

IT Manager

Education:

North Carolina State University, BS Mathematics and Computer Science

Hometown:

Charlotte, NC

Best Food?

Tacos

Most-used productivity hack:

Put everything onto a list with a date and time.

Coffee or tea?

Coffee all the way.

Jasmin W.

Internal Sales Consultant

Education:

Bachelor of Arts in Communication

Hometown:

Military brat, the US is my hometown!

Best food ever?

Anything Jamaican!!! 

What are you really good at?

Motivating others to see their potential & surpass it! 

Favorite part of your job?

Learning something new every single day!

 

Tracey G.

Compliance Analyst

Education:

Stark State College

Hometown:

Minerva, Ohio

Best part of the day?

5 o’clock. Lol

First concert?

Tom Petty

Coffee or tea?

Coffee, of course.

Morgan C.

Compliance Analyst

Education:

Bachelor of Science in Finance

Hometown:

Spanish Fort, AL

First concert?

Incubus

Coffee or tea?

Coffee

Best part of the day?

Being with my husband and little girl

Renee A.

Compliance Analyst

Education:

B.S. in Accounting, B.S. in Psychology

Hometown:

Mobile, Al

Hobbies?

Reading

First concert?

Rascal Flatts

Coffee or tea?

Coffee

Julie M.

Senior Actuarial Consultant

Education:

Undergraduate Degree in Business Administration from John Carroll University / Graduate MBA Degree from Cleveland State University

Hometown:

Solon, Ohio

Best food ever?

For me, nothing compares to the comfort food feeling of the Eastern European cuisine – spatchcocked roast chicken with boiled small yellow potatoes that are glazed with butter, garlic and dill sauce. The side dish is a salad consisting of fresh tomatoes / cucumbers / sweet onions with dill and sour cream. One does not go without the other so it’s all one dish.

Favorite books?

Alexander Dumas’ The Count of Monte Cristo

What inspires you?

It’s not original but I’ve always been inspired by acts of kindness, selflessness and perseverance. It’s very easy to be focused on your own life, problems, wants and needs. It’s much harder to put other people ahead of yourself and also not get discouraged when your journey is not as smooth as you’ve anticipated. 

Kristi D.

Director of Actuarial Services

Education:

Bachelors in Applied Mathematics and Bachelors in Applied Statistics, Actuarial Science

Hometown:

Akron, Ohio

Where do you donate?

We are frequently making drop offs to the Salvation Army and give to the Cleveland APL 

Best part of your day?

At the end of the workday every day, rain or shine, my husband and I take a walk with our English Bulldog Frank (and now our precious Naomi too!) and chat about our day.  It’s the favorite part of my day.

Best food ever?

Anything Thai

Coffee or tea?

Coffee in the morning, herbal tea after 3pm

Nick N.

Principal, CEO

Education:

BA, Interdisciplinary Studies

Hometown:

Akron, Ohio

Where do you donate?

Charity Water

What’s your most-used productivity hack?

Listening to podcasts and audiobooks at 1.5x to 2x speed.  Only problem is now normal speed seems so slow!

Best food ever?

Chipotle burritos.  Prove me wrong.